Why a Company Secretary Is Mandatory for Hong Kong Companies
If you're running a company in Hong Kong, having a company secretary services in Hong Kong provider isn’t just helpful—it’s a legal requirement under the Companies Ordinance. Outfitting your business with a qualified company secretary ensures you stay in compliance with government regulations while freeing you to focus on growth and operations.
Digital, Seamless Expert Support
Osome’s digital-first approach redefines what company secretary services look like in Hong Kong. With the Essential plan (HK$1,400/year with any accounting package, otherwise HK$2,300), you gain access to chat-based support, secure document storage within the Osome app, preparation for Annual General Meetings, and automatic filing of annual returns (NAR1), including the HK$105 government fee. No office visits or filing nightmares—just streamlined compliance.
Full-Service Governance with the Unlimited Plan
For businesses seeking fuller administrative coverage, the Unlimited plan (HK$3,600/year) adds hands-on handling of key corporate actions like changes in directors or shareholders, company name or address updates, share allotments, and transfers—all within Osome’s platform. It's a powerful, always-on solution for busy entrepreneurs.
Strategic Add-Ons for Complete Compliance
To round out your compliance toolkit, Osome offers several optional services:
- Business Registration Certificate (BRC)—Osome handles the application; includes the HK$2,200 government fee for HK$2,750/year.
- Registered Address Service—Required for legal correspondence. Osome opens, scans, and uploads mail to your account (HK$3,000/year).
- “Chop and Seal” Package—While no longer mandatory, Osome can deliver one within 3–4 business days (HK$660).
Staying Compliant in a Complex Legal Landscape
The statutory role of a company secretary in Hong Kong is substantial. Responsibilities include maintaining company registers (directors, secretaries, shareholders, significant controllers), keeping board and member meeting minutes, and filing statutory returns like annual returns within 42 days of the company anniversary—delays that may result in steep penalties (up to HK$50,000 and escalating fines). Osome’s services ensure these critical tasks are handled accurately and on time.
Focus on Business, Not Bureaucracy
Beyond regulatory filings, company secretaries serve as trusted advisors in corporate governance—offering drafting support for board resolutions, implementing statutory changes, and liaising with regulators such as the Companies Registry and Inland Revenue Department. With Osome, your founders can leave the admin to the professionals while staying agile and compliant.
Real Users, Real Savings
Businesses that have leveraged Osome’s corporate secretarial services report significant cost savings and efficiency gains. For example, Pave Limited, a Hong Kong real estate tech firm, saved around 70% in administrative expenses per month compared to traditional law firms handling secretarial and accounting services. That’s redistributed cash—and time—reinvested into scaling their operations.
Summary:
In sum, effective company secretary services in Hong Kong are non-negotiable. Osome offers a compelling digital model: real compliance support, secure record-keeping, and flexibility paired with transparent pricing. It's a modern answer to statutory necessities—keeping your business compliant, streamlined, and strategically free.